Board Handbook, ByLaws & Policies

CCMFOA Handbook and Bylaws
The current CCMFOA Handbook and bylaws. (Revised-November 2022)

Board Retreat Report
Report of the June 19, 2009 CCMFOA Board Retreat

CCMFOA Survey Report
Member and Non-Member Survey Results

CCMFOA ListServ Instructions-Policy
How to subscribe/Unsubscribe and post messages to the CCMFOA Listserv. CCMFOA Listserv Policy

CCMFOA Retention Schedule – March 2013
CCMFOA Document Retention Schedule for CCMFOA Board Files

Social Media Use Policy
Purpose, Objective and Use of Facebook Page

City Clerks and Municipal Finance Officers Association of Kansas Handbook

CCMFOA Handbook and ByLaws (PDF)

Meeting Minutes

Applications and Forms

New Clerks Resources

League of Kansas municipalities Resources

Technical Assistance

City Clerks Manual

The City Clerk’s Manual is available thru the League of Kansas Municipalities. LKM Login is required to access the forms.

The City Clerks Disaster Plan Continuity of Operations has been compiled by the CCMFOA working group “Development of City Clerks Disaster Plan” with support of CCMFOA members, League of Kansas Municipalities and the Kansas Department of Commerce.

City Clerks Disaster Plan Continuity of Operations (Doc)

SAMPLE WORK OFFICE FORMS AVAILABLE FROM CCMFOA

  1. Sample Form for Daily Material Record
  2. Sample Form for Recording and Tracking Damage Governmental Equipment and Structures.
  3. Sample Form for Tracking Daily City Equipment and City Personnel for Response and Recovery Operations.
  4. Sample Form for Requests for Service from City Residents and Businesses
  5. Sample Form for Assisting on Private Property
  6. Sample Form for Volunteer Support
  7. Sample Form for Volunteer Contractor Support
  8. Damage Assessment Form (For Each Major Piece Of Equipment Or Facility)
  9. Daily Detailed Labor And Equipment Record (Turn In Daily To City Clerk)
  10. Sample Daily Debris Record

SAMPLE WORK SPREADSHEETS AVAILABLE FROM CCMFOA

  1. Sample Spreadsheet for Recording and Tracking Damage Governmental Equipment and Structures.
  2. Sample Spreadsheet for Tracking Daily City Equipment and City Personnel for Response and Recovery Operations.
  3. Sample Spreadsheet for Tracking Material Expenses by FEMA Category

Template List

Preparedness news release templates for counties/cities

(These preparedness releases are examples of releases the state sends out, but can be used as templates for local organizations).

Disaster news release templates for counties/cities

News release sent out from the state

Learn more about statutory deadlines/requirements and when items are due to the state/county clerk or other partner organization.

Local and State Partners

Government Finance Officers Association – The GFOA is the professional association of state/provincial and local finance officers in the United States and Canada, and has served the public finance profession since 1906.

PPMC –The Public Policy and Management Center has more than 60 years of experience working directly with governments and non-profit organizations in the areas of applied research, technical assistance, facilitation, and professional development. The PPMC has the professional knowledge and capacity to implement, manage and ensure the successful completion of client projects.

IIMC – International Institute of Municipal Clerks -The International Institute of Municipal Clerks is the leading professional association serving the needs of Municipal Clerks, Secretaries, Treasurers and Recorders and other allied associations from cities and towns worldwide.

Kansas Department of Administration – Accounts and Reports – Municipal Services provides helpful information, as well as links to Budget templates, Audits Information as well as many other helpful links.

Kansas Government Finance Officers Association – The KSGFOA serves more than 200 professionals across the state of Kansas from state, county, and city governments; school districts, colleges, universities, special districts and private firms. KSGFOA was established as a nonprofit organization to promote and foster excellence in governmental financial management through education programs, technical referral network, information concerning legislation and accounting policies that may affect the finance professional.

League of Kansas Municipalities – The LKM is a voluntary, nonpartisan organization of over 500 Kansas cities. It operates as a public agency and is defined by state law as an instrumentality of its member cities. The powers and duties of the League are prescribed by state law and in bylaws adopted by the voting delegates of its member cities. Updated Budgeting Tips available on LKM’s Resources Page

State of Kansas