ASSOCIATION BY-LAWS

The name of this organization shall be the City Clerks and Municipal Finance Officers Association of Kansas.

The purpose and objective of this Association shall be to develop a better understanding of the official duties and obligations of its members and to promote the improvement of their offices by development of standard procedures, discussion of various problems arising in these offices, promoting wider city consciousness concerning the importance of municipal government and its operation with particular reference to those services and facilities administered by city clerks and municipal finance officers, development of closer relationships and understanding within this organization, cooperation with other organizations, and dedicated to the improvement of municipal affairs.

There shall be two classes of membership in the Association: Active and Associate. Any person serving in the capacity of City Clerk and/or Municipal Finance Officer of any city or government agency of the state of Kansas, either elected or appointed; or any Assistant City Clerk, Deputy City Clerk, City Treasurer, Assistant City Treasurer, Assistant City Finance Officer, and other management positions within a finance department (i.e. - Accounting Manager and/or Revenue Manager) shall be eligible for active membership in this organization.

Associate membership may be retained by any member no longer serving in the capacity described in the first paragraph of this Article III. Associate membership may be obtained by those holding full membership and voting rights in City Clerks and Municipal Finance Officers Associations of other states. Associate members shall have no voting privileges and are not eligible to serve on the Executive Committee, Board of Directors, as Committee Chair and cannot be considered for scholarships.

The annual membership dues of the City Clerks and Municipal Finance Officers Association of Kansas shall be established or amended by the Board of Directors, based on discussion by the membership during a regular meeting. The new dues structure shall become effective one year after approval. Dues may vary depending upon the size of the city; cities of the first class, cities of the second class, and cities of the third class. Dues of “other agencies” shall be the same as established by cities of the second class. Annual dues for associate members shall be one-half the amount established for Kansas cities of the second class. Membership dues shall provide for membership for one calendar year, from January 1st - December 31st.

ARTICLE IV – OFFICERS

The officers of this Association shall be an Executive Committee and a Board of Directors. All officers shall be active members.

The Board of Directors shall consist of the Executive Committee and six elected Directors. The Executive Committee shall be the President, Vice President, Secretary, Treasurer and Past President. The president shall be the chairperson of the Executive Committee and the Board of Directors.

The terms of the office of the President, Vice President, Secretary and Treasurer shall be one year. Two Directors shall be elected each year, for three-year terms.

At the annual Spring business meeting, the Association members present shall elect the Executive Committee and two Directors. Nominations shall be made by the Nominating Committee comprised of two Past Presidents and a member-at-large, with the Immediate Past President serving as chairperson. Additional nominations may be made from the floor. Where more than one person is nominated for an office, the election for that position shall be made by ballot. No elected officer shall succeed himself or herself to the same office and no elected officer may hold office for more than 90 days after they cease to be an active member.

Should a vacancy occur in the office of the President, the Vice President would assume the duties of the President, and the Secretary would assume the duties of Vice President and Secretary for the remaining term of office. Should a vacancy occur in the office of the Vice President, the Secretary would assume the duties of both Secretary and Vice President for the remaining term of office. A vacancy in the office of Secretary or Treasurer would be filled for the remainder of the term by a majority vote of the Executive Committee. In the event that the Immediate Past President should retire and maintain status as an associate member, he/she will be allowed to serve in that capacity if so willing. Should the Immediate Past President be unable or unwilling to assume the duties of this position, the President may fill the position with the Past Immediate Past President. Should that person be unable or unwilling to fill the position, the position will remain vacant.

Except as otherwise provided, the powers and duties of the officers of the Association shall be such, as by the general usage, are indicated by the title of their office. The President shall have such other powers and duties as may be delegated by the Board of Directors.

The Board of Directors will meet three times each year. Board of Directors’ meetings will be in conjunction with the CCMFOA Spring Conference and the Education/Program Planning Committee meeting held in June. At least one additional Board of Directors’ meeting shall be scheduled by the President as may be required to transact the business of the Association.

The Regular annual membership meeting will be held at the CCMFOA Spring Conference. A fall membership meeting will be held each year at a time and place to be determined by the Board of Directors generally at the Fall Institute/Academy session. Notice of the time and place of such meeting shall be announced at the Spring Conference, and notice published in the Wings newsletter.

ARTICLE VI - QUORUM

A majority of the Board of Directors or Executive Committee shall constitute a quorum for the transaction of official business.

The official publication of this Association shall be the Wings newsletter.

The rules contained in “Robert’s Rules of Order Revised” shall govern the proceedings of the Association in all in which they are applicable, and where they are not inconsistent with the bylaws or the special rules of order of this Association.

These by-laws may be amended at the Spring annual meeting of the Association by a two-thirds vote of the members present; provided that copies of the proposed amendments shall be published in the Wings newsletter at least 30 days prior to the meeting.